Skip to main content

9 Tips For Delivering Excellent Customer Service This Holiday Season


Leading a customer service team? Have the team members use these 9 tips for delivering excellent customer service this holiday shopping season:
  1. Rely on winning words and soothing phrases. A simple but sincere “Thanks for your patience” or “I’m listening” can go a long way toward defusing a holiday shopper’s frustration, anxiety, or panic. Develop a repertoire of short, easy to remember phrases around issues that are important to customers. Practice until the words come naturally.
  2. Communicate with silence. Remaining silent while your customers are talking is a basic courtesy, and nodding tells them you’re listening and understanding what you hear. An occasional “uh huh” or “I see” tells them you’re still listening without interrupting.
  3. Make customers feel seen. Making eye contact acknowledges that you see your customers as individuals. But there’s a balance to be struck here: staring can make your customers uncomfortable, too. Also keep in mind that eye contact is governed by specific cultural rules. A good rule to follow is to give as much as you get.
  4. Never underestimate the value of a sincere thank you. Thanking customers when they offer comments or suggestions says that you value their opinion. Thanking customers for complaining says that you value their loyalty. Customers who tell you they are unhappy are giving you a second chance. And that’s quite a gift.
  5. Use the well-placed “I’m Sorry.” Don’t assume that you’re not allowed to say “I’m sorry” when a snafu occurs. Actually, a sincere apology delivered in a timely and professional manner often heads off potential further problems. When you show your willingness to make sure your customers receive what they expect to receive, you relieve them of the need to even think about starting an argument.
  6. Never deny a customer’s problem. Problems are an undeniable part of the hectic, stressful holiday shopping season. And problems exist when the customer says they do. You can’t wish a problem away because it is something no reasonable person would be upset about, because it’s not your fault, or even because the customer made a mistake.
  7. Fix the person first. Real problem solving cannot happen until the issues are out on the table. And that requires getting past a customer’s emotional reaction. Breaking through the icy calm defenses of an upset customer is just as important as coaxing a “raging red” customer out of a temper tantrum.
  8. Listen and then probe for information. Customers, particularly upset customers, don’t always explain everything clearly or completely. Ask questions about anything you may not understand or need clarified. Then, when you feel you have identified and clearly grasped the problem, repeat it back to the customer for confirmation.
  9. Ask the customer for problem-solving help. Involving customers in generating solutions not only starts to rebuild the relationship, it gives them the feeling that your business really is interested in satisfying their needs. You’ll find that most customers bring a sense of fair play with them and will often expect far less than you’d think.
These tips are adapted from the book, Delivering Knock Your Socks Off Service, Fifth Edition by Performance Research Associates, Inc., Edited by Ann Thomas and Jill Applegate.

Comments

Popular posts from this blog

The Need For Humanity In Leadership

  The authors of the new book, ESSENTIAL , explain that the American workplace is in crisis. Questions of where, how, and why we work loom large, and trust in traditional leadership models has plummeted. “Simultaneously, leaders find themselves more lost than ever—overwhelmed and burning out as they struggle to navigate this rapidly changing landscape,” they add.   Now, there’s essential evidence that proves humanity in leadership is needed to save our work.   In ESSENTIAL: How Distributed Teams, Generative AI, and Global Shifts Are Creating A New Human-Powered Leadership authors  Christie Smith, Ph.D. and Kelly Monahan, Ph.D. bridge generational perspectives, combining the wisdom of a seasoned Boomer with the fresh insights of a tech-savvy Millennial, respectively.   “We’ve dedicated our careers to empowering and enabling companies to thrive through a human-powered approach to leadership. Our experience and research show that for businesses to thrive,...

What Business Leaders Need To Know About AI

Mastering AI  by  Jeremy Kahn  is absolutely a must-read for every business leader who wants to better understand the history and evolution of AI (Artificial Intelligence), and more important, the promise and perils of AI for businesses and society. Even if you think you have a basic understanding of AI, this book is an essential resource for you.   That is because Kahn delivers not only a timely, thorough and thought-provoking examination of AI’s benefits to humanity as well as its potentially chilling dangers, but also and vitally, a declaration for how we should proceed as AI evolves. Reading  Mastering AI  reminded me of the popular  The Popcorn Report  by Faith Popcorn – where in 1992 she identified and forecasted trends to chart the future's impact on our businesses, our lives, and our world.  Similarly,  Fortune  magazine journalist, Kahn, draws on his expertise and extensive contacts among the companies and scientists at the...

Creating A Work Culture Everyone Wants

  “If you’re a leader, you don’t need me to tell you that this new era of work has been challenging. I believe that right now is the most complex and confusing time to be a leader in modern history,” says Jennifer Moss , author of the new book, Why We Are Here?: Creating A Work Culture Everyone Wants .   In her book, Moss outlines eight areas rooted in social and behavioral psychology research that will transform a workforce weighed down with ennui into a healthy and high-performing one.   “These are the must-have core skills leaders need to thrive in the new universe of work, where a leadership reset is a requirement, not a request,” explains Moss.   She describes the eight area as follows:   Hope . Hope is a major driver of self-efficacy, helping us meet our goals. Hope is one of the best remedies for tackling uncertainty and quieting an anxious mind. Hope drives action.   Purpose . Every effort becomes a step toward a greater goal, enriching o...

Great Business Quote

Here's a great quote from author and speaker Harvey Mackay : "When a person with money meets a person with experience, the person with the experience ends up with the money, and the person with the money ends up with the experience."

Use A Board Of Advisors

David Burkus often provides valuable comments to my various Blog postings, and he's a person who effectively uses a board of advisors, instead of mentors, to help him achieve success. "I've found that in my life, it was easier and more effective to set up a board of advisors," said Burkus, the editor of LeaderLab . "This is a group of people, three to five, that have rotated into my life at various times and that speak into it and help me grow. I benefit from the variety of experience these people have." LeaderLab is an online community of resources dedicated to promoting the practice of leadership theory. Its contributors include consultants and professors who present leadership theory in a practitioner-friendly format that provides easy-to-follow explanations on how to apply the best of leadership theory. Community users can download a variety of research reports and presentations about leadership and leadership versus management. For example, a pr...

Reach Communications & Leadership Expert David Grossman Via His New App

If you haven't engaged with David Grossman's website, Blog and incredibly useful eBooks, make a point of checking them all out at his website for The Grossman Group. David just launched his new App, called " Ask David ."  Via the App, David promises to bring his communications industry expert advice and wisdom right to your fingertips. Topics covered include: Employee engagement Internal communications Change management Leadership effectiveness Crisis messaging Diversity and inclusion

Critical Questions To Ask New Hires

In  Paul Falcone ’s book,  75 Ways For Managers To Hire, Develop And Keep Great Employees , he recommends asking new employees the following questions 30, 60 and 90 days after they were hired:   30-Day One-on-One Follow-Up Questions Why do you think we selected you as an employee? What do you like about the job and the organization so far? What’s been going well? What are the highlights of your experiences so far? Why? Tell me what you don’t understand about your job and about our organization now that you’ve had a month to roll up your sleeves and get your hands dirty. Have you faced any unforeseen surprises since joining us that you weren’t expecting?   60-Day One-on-One Follow-Up Questions Do you have enough, too much or too little time to do your work? Do you have access to the appropriate tools and resources? Do you feel you have been sufficiently trained in all aspects of your job to perform at a high level? How do you see your job relating to the organization’...

5 Tips For Generating Ideas From Employees

Your employees have lots of ideas.  So, be sure you provide the forums and mechanisms for your employees to share their ideas with you.  Hold at least a few brainstorming sessions each year, as well. And, when you are brainstorming with your employees, try these five tips: Encourage ALL ideas.  Don't evaluate or criticize ideas when they are first suggested. Ask for wild ideas.  Often, the craziest ideas end up being the most useful. Shoot for quantity not quality during brainstorming. Encourage everyone to offer new combinations and improvements of old ideas.

Do You Really Need To Read Leadership Books?

The answer is yes.  And, fortunately, there are lots out there to select from.  However, if you don't have time to read books about how to be an effective and good leader, you can select a few words from the list below and then practice what those words mean, as you lead your team every day. Leaders on the LinkedIn Executive Suite group came up with these nearly 50 words in answer to a discussion topic I posted in the group forum:  " A Good Leader Is [insert one word]."  A big thank you to that group for this valuable list. Accountable Adaptable Approachable Authentic Aware Bold Brave Candid Caring Clear Challenging Charismatic Compassionate Courageous Credible Decisive Dedicated Ethical Empowering Engaged Fearless Forward-Thinking Gracious Honest Humble Inclusive Influential Inspiring Intuitive Loyal Mindful Moral Motivating Objective Open Passionate Pro-active Receptive Responsible Respectful Skilled S...

How To Improve Your Internal Communication Skills

Here is this week's book recommendation.  It's a quick read, yet power-packed with useful tips for communicating effectively -- tips you can start to use tomorrow.  And, the eBook is free! As author David Grossman says, "good internal communication gets the message out, but great internal communication helps employees connect the dots between overarching business strategy and their role. When it’s good, it informs; when it’s great, it engages employees and moves them to action. Quite simply, it helps people and organizations be even better." I really found this book useful.